Skip to main content
We use cookies on this website. The cookies used are so-called "technically necessary cookies", which do not require the active consent of the user. Further information can be found in our data protection declaration.

Privacy statement

Privacy Policy for Applicants – Mazda Motor Europe GmbH / Mazda Motors (Deutschland) GmbH / Mazda Motor Europe GmbH European R&D Centre

File Content

We are very pleased with your interest in our company and your application.
Please take note of the information regarding the use of our recruitment portal and the data protection notice for applicants.

1) Use of the Recruitment Portal

a)
You can apply for a position via our job exchange / recruitment portal with one of the following Mazda companies in Germany:

Mazda Motor Europe GmbH
Human Resources
Hitdorfer Str. 73
51371 Leverkusen

Mazda Motors (Deutschland) GmbH
Human Resources
Hitdorfer Straße 73
51371 Leverkusen

Mazda Motor Europe GmbH – European R&D Centre
Hiroshimastraße 1
61440 Oberursel (Taunus)

When applying, you provide us with your profile for a specific advertised position or internship opportunity. Your data will only be reviewed for this particular position. A review for other vacancies – including at the other Mazda companies mentioned above – will only take place if you have released your profile for that purpose.

b)

Registration for a unsolicited application:
You provide us with your profile without applying for a specific position. By releasing your profile, you allow us to review it for various possible employment opportunities. A review of vacancies will only be conducted for the Mazda sites for which you have released your profile.

If your profile matches an open position, we will contact you using the contact details you have provided. Your information will be treated confidentially.
Whether you apply for a specific position or register speculatively, you can update your contact details at any time.

If we are currently unable to offer you a suitable position, you may choose to be included in our Talent Pool, where your data will be stored for 12 months.
You will be contacted separately for this purpose and may agree to the inclusion — or object to it at a later date.

2) Data Protection Information for Applicants

Information on data protection regarding our processing of applicant data pursuant to Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR)

1. Controller for Data Processing within the Meaning of Data Protection Law

Mazda Motor Europe GmbH
Human Resources
Hitdorfer Straße 73
51371 Leverkusen
Email: HRRecruitment@mazdaeur.com

Mazda Motors (Deutschland) GmbH
Human Resources
Hitdorfer Straße 73
51371 Leverkusen
Email: HR-RecruitmentMMD@mazda.de

Contact details of our Data Protection Officer:
Mazda Motor Europe GmbH

Data Protection Officer

Hitdorfer Straße 73

51371 Leverkusen

Email: dpo@mazdaeur.com

 

2. Purposes and Legal Basis for Processing Your Data

We process personal data in accordance with the provisions of the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and other applicable data protection regulations. Details are provided below. Further information or supplementary details regarding the purposes of data processing may be found in the relevant contractual documents, forms, consent declarations, or other information provided to you.

2.1 Purposes for the Performance of a Contract or Pre-Contractual Measures (Art. 6 (1) b GDPR)

The processing of your personal data is carried out for the purpose of handling your application for a specific job advertisement or your speculative application and, in this context, particularly for the following purposes: Assessing and evaluating your suitability for the position to be filled, evaluating performance and conduct within the legally permissible scope, registration and authentication for applications submitted via our website (if applicable), preparation of the employment contract (if applicable), documentation to ensure traceability of transactions, assignments, and other agreements, as well as for quality assurance, measures to meet general due diligence obligations, statistical analyses for corporate management, travel and event management, travel booking, and travel expense accounting, authorization and ID management, cost recording and controlling, reporting, internal and external communication, accounting and tax assessment of company benefits (e.g. canteen meals), settlement via company credit card, occupational safety and health protection, contract-related communication (including scheduling) with you, assertion of legal claims and defense in legal disputes, ensuring IT security (including system and plausibility tests) and general safety, including building and facility security, exercising and safeguarding property rights through appropriate measures such as video surveillance to protect third parties and our employees, to prevent criminal offenses, and to secure evidence in the event of criminal acts, ensuring integrity, prevention and clarification of criminal acts, authenticity and availability of data, and control by supervisory or auditing bodies (e.g. internal audit).

2.2 Purposes within the Framework of a Legitimate Interest of Ours or of Third Parties (Art. 6 (1) f GDPR)

In addition to the actual performance of the (pre-)contract, we may process your data where this is necessary to protect the legitimate interests of our company or of third parties. Your data will only be processed insofar as your interests do not override such legitimate interests. This applies in particular to the following purposes: Measures to further develop existing systems, processes, and services, anonymized reach analysis,screening against European and international anti-terrorism lists, insofar as this goes beyond statutory obligations, enrichment of our data, including through the use or research of publicly accessible data, where necessary, benchmarking, development of scoring systems or automated decision-making processes, building and facility security (e.g. through access control and video surveillance), beyond general due diligence obligations, internal and external investigations, and security checks.

2.3 Purposes Based on Your Consent (Art. 6 (1) a GDPR)

The processing of your personal data may also be carried out for specific purposes on the basis of your consent (for example, obtaining references from previous employers or using your data for future vacancies).

You may generally withdraw your consent at any time. Information regarding the specific purposes of processing and the consequences of withdrawing or refusing consent will be provided separately in the relevant consent declaration.

As a general principle, withdrawal of consent takes effect only for the future.
Processing carried out prior to withdrawal is not affected and remains lawful.

When our application platform is accessed, the requested URL is transmitted in the so-called “referrer header” of the HTTP protocol for technical reasons.
To ensure compliance with data protection principles, this URL is automatically anonymized on the server by removing any parameters it may contain. To recognize the source of a page access, a parameter (specifically: referrer) is then embedded into the URL. This allows us, for example, to determine through which platform or website access to a job posting occurred. No cookies are set in this context, and no tracking across multiple sessions occurs.

As part of the application process, we ask applicants for separate consent on the application platform via a checkbox:

  • With consent: The parameter is linked to the respective application. This enables us to analyze the origin of individual applications and assess the performance of different platforms in the recruitment process.
  • Without consent: The parameter is stored technically but not linked to the respective application. Thus, no connection to personal data exists, and statistical analysis of individual application processes is not possible in such cases.

Processing therefore takes place either on the basis of your consent pursuant to Art. 6 (1) a GDPR, or on the basis of our legitimate interest pursuant to Art. 6 (1) f GDPR (see also Section 2.2 of this Privacy Policy).

2.4 Purposes for Compliance with Legal Obligations (Art. 6 (1) c GDPR) or in the Public Interest (Art. 6 (1) e GDPR)

Like any entity participating in economic activities, we are subject to a wide range of legal obligations. Primarily, these arise from statutory requirements (e.g. the Works Constitution Act, the Social Code, commercial and tax laws), but may also include regulatory or other official requirements (e.g. from professional associations). The purposes of processing under these obligations may include, among others: verification of identity and age, prevention of fraud and money laundering (e.g. screening against European and international anti-terror lists), occupational health management, ensuring workplace safety, compliance with tax control and reporting obligations, archiving of data for purposes of data protection and data security, compliance audits and reviews by tax advisors, auditors, tax authorities, or other supervisory bodies.

3. Categories of Data We Process, Insofar as We Do Not Obtain the Data Directly from You, and Their Sources

Where necessary for the contractual relationship with you or for the processing of your application, we may process data that we have lawfully received from other entities or third parties. In addition, we process personal data that we have lawfully obtained, received, or acquired from publicly accessible sources (such as commercial registers, residents’ registers, the press, the internet, or other media), to the extent that this is required and permissible under legal provisions.

Relevant categories of personal data may in particular include:

  • Address and contact details (registration or comparable data, such as email address and telephone number),
  • Information about you available on the internet or in professional social networks,
  • Video data (for example, as part of video surveillance).

4. Recipients or Categories of Recipients of Your Data

Within our company, those internal departments or organizational units will have access to your data that require it to fulfil our contractual and legal obligations — such as managers and department heads involved in the recruitment process, accounting, company physician, occupational safety, and, where applicable, the works council. Data will only be shared with external parties in the following cases:

  • where we are legally obliged or entitled to disclose, report, or transfer data (e.g. to tax authorities) or where the disclosure is in the public interest (see Section 2.4).
  • where external service providers process data on our behalf as processors or function holders (e.g. credit institutions, external data centers, travel agencies/travel management providers, printing companies, data destruction firms, courier services, postal or logistics providers).
  • where disclosure is based on our legitimate interests or those of a third party within the scope described in Section 2.2 (e.g. to public authorities, credit agencies, lawyers, courts, experts, affiliated group companies, committees, and supervisory bodies).
  • Where you have given us explicit consent to transfer your data to third parties.

Beyond these cases, your data will not be shared with third parties unless we inform you separately. Where we engage service providers for processing on our behalf, your data will be subject to our defined security and confidentiality standards to ensure adequate protection. In all other cases, recipients are only permitted to use the data for the specific purposes for which it was transmitted.

5. Duration of Data Storage

As a general rule, we process and store your data for the duration of your application process. This also includes the initiation of a potential employment contract (pre-contractual relationship).

Beyond that, we are subject to various statutory retention and documentation obligations arising, among others, from the German Commercial Code (HGB) and the Fiscal Code (AO). The retention or documentation periods specified therein may extend up to ten years beyond the end of the contractual or pre-contractual relationship. If you are not hired, your original application documents will be destroyed or returned to you six months after notification of rejection. Electronic data will likewise be deleted after six months. If you have consented to a longer storage period (e.g. for consideration in future vacancies or inclusion in a candidate pool), your data will be deleted at a later point in time; details will be communicated to you in connection with the respective process.

Where data are no longer required for the fulfilment of contractual or legal obligations and rights, they are routinely deleted, unless their temporary further processing is necessary to pursue overriding legitimate interests as described in Section 2.2. Such an overriding legitimate interest may exist, for example, when deletion is not possible or only possible with disproportionate effort due to the specific nature of the storage. In these cases, your data may continue to be stored and used to a limited extent for a duration compatible with the original purposes. As a general rule, instead of deletion, processing is restricted in such cases — meaning that the data are blocked from normal use through appropriate technical and organizational measures.

6. Processing of Your Data in a Third Country or by an International Organization

A transfer of data to entities located in countries outside the European Economic Area (EU/EWR) — so-called third countries — will take place only if it is necessary to fulfil a contractual obligation towards you (for example, an application for a position abroad),
if it is based on our or a third party’s legitimate interest, or if you have given your explicit consent.

The processing of your data in a third country may also occur in connection with the involvement of service providers acting as data processors. If no adequacy decision by the European Commission exists for the respective country confirming an adequate level of data protection, we ensure — in accordance with EU data protection requirements — that your rights and freedoms are appropriately protected and guaranteed through suitable contractual safeguards. Information about the applicable or appropriate safeguards, as well as how and where to obtain a copy thereof, can be requested from our Data Protection Officer or the Human Resources department responsible for you.

7. Your Data Protection Rights

Under certain conditions, you may exercise your data protection rights with us.

Every data subject has the following rights in accordance with Article. 15 DS-GVO, the right of access under Article 15 GDPR, the right to rectification under Article  16 DS-GVO, the right to erasure under Article 17 DS-GVO, the right to restriction of processing under Article 18 DS-GVO, and the right to data portability under Article 20 DS-GVO. The right of access and the right to erasure are subject to the limitations set out in Sections 34 and 35 of the German Federal Data Protection Act (BDSG). Furthermore, you have the right to lodge a complaint with a data protection supervisory authority (Article 77 DS-GVO in conjunction with Section 19 BDSG).

Where possible, please submit any requests to exercise your rights in writing to the address provided above or directly to our Data Protection Officer.

8. Scope of Data Provision

You are only required to provide the data necessary for processing your application or for entering into a pre-contractual relationship with us, or data that we are legally obliged to collect. Without this information, we will generally be unable to continue the application and selection process. If we request additional data from you, you will be informed separately that providing such information is voluntary.

9. Existence of Automated Individual Decision-Making (Including Profiling)

We do not use purely automated decision-making processes within the meaning of Article 22 GDPR. Should we decide to use such procedures in individual cases in the future, we will inform you separately to the extent required by law.

Information on Your Right to Object (Art. 21 GDPR)

1. You have the right to object at any time to the processing of your personal data that is based on Article 6 (1) f GDPR (data processing based on a legitimate interest) or Article 6 (1) e GDPR (data processing in the public interest). A prerequisite for this is that there are reasons for your objection arising from your particular personal situation.
This also applies to any profiling based on these provisions within the meaning of Article 4 (4) GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defence of legal claims.

You may, of course, withdraw your application at any time.

2. It is not intended to use your personal data for direct marketing purposes.
Nevertheless, we are required to inform you that you have the right to object to the processing of your personal data for such purposes at any time. This also applies to profiling to the extent that it is related to direct marketing. We will observe your objection for the future.

The objection may be made informally and should preferably be addressed to:

Human Resources
Mazda Motor Europe GmbH
Hitdorfer Straße 73
51371 Leverkusen

Human Resources
Mazda Motors (Deutschland) GmbH
Hitdorfer Straße 73
51371 Leverkusen

Human Resources
Mazda Motor Europe GmbH – European R&D Centre
Hiroshimastraße 1
61440 Oberursel (Taunus)

Our data protection information and the information on the processing of your data may be updated from time to time. The current version will be published on the following page:
https://www.mazda-talents.de/jobs